Regardless of when a community holds its actual event, the American Cancer Society Relay For Life year runs from Sept. 1 through Aug. 31. The Relay website has now been reset for the new year, which means it’s now open for people – like you – to create and join teams, or to contribute to people who have.
In Bedford County, our Relay For Life event won’t take place until June 5-6 of next year. Why would anyone want to form a team so early?
It’s true that some of our teams may not organize until some time after the first of the year, or even in the spring. But part of the fun of being in Relay is that it’s really a year-round thing. Our best, most successful teams here in Bedford County have fund-raisers at various points throughout the year. That means they have fewer other Relay fund-raisers with which to compete, and that they can do more, raise more, and have more fun.
First, let’s backtrack for those of you who don’t know what Relay is or how it works. Relay For Life is the American Cancer Society’s grass-roots fundraising program. The focus of that program in each community is an actual overnight event – like the one which I mentioned would be June 5-6, 2015, in Bedford County. Relay is not a run – although it started that way – and it’s not any sort of race. The event is held around some sort of oval track (often at a high school stadium, although ours is on a horse show track). Various teams of walkers stay on the track for the duration of the event – in Bedford County’s case, that’s 12 hours, from 6 p.m. to 6 a.m. Each team must have at least one person walking at any given time during the event; that’s what makes it a relay, because team members take turns walking for their team.
The walking is only part of what goes on Relay night. There are many other festival-style aspects to the event. Each team typically operates some sort of concession stand, selling food or T-shirts or pony rides or what have you. There are also special ceremonies and observances, such as the Survivor Lap which opens the event by honoring cancer survivors, or the goosebump-inducing Luminaria Ceremony which takes place some time after dark. In the wee hours of the morning, there are picnic-style games to keep everyone’s energy level up.
So some of the Relay money is raised on Relay night, by the concessions I mentioned in that last paragraph. But most of it is raised in advance of Relay. Teams can raise money in a variety of ways. Individual team members can ask friends or family for money on their own, a process that’s made easier with e-mail and social media tools at the Relay web site. But most teams put heavy emphasis on team fund-raisers – yard sales, bake sales, T-shirt sales, poker runs, pageants, candygram sales, flamingo placement, and any number of other events limited only by the imagination.
That’s why it’s a good idea to form teams early. The earlier you get started, the more and/or better fund-raisers you’ll be able to plan, and the more money you’ll be able to raise.
What happens to that money? Glad you asked.
So, who can form a Relay team? Just about anybody. We have workplace-based teams (some officially sanctioned by the employer, others unofficial), church-based teams, school-based teams, and teams of people who have been brought together because they’re friends and family of a particular cancer patient, past or present. It’s up to you. There’s no official team size, either. You need enough people to have a walker on the track at all times, and probably to operate some simple concession at the same time. But how you divide all that is entirely up to your team, and you can bring in all sorts of friends and family members even if, for example, your company only has a handful of actual salaried employees.
This program has meant an awful lot to me since my mother’s passing from pancreatic cancer in 2010. I am a member of the organizing committee for the Bedford County event. (We’re treated like a Relay team in terms of fund-raising, and we have our own year-round committee fundraisers, but we don’t actually walk during the event because we’re busy putting on the event.) I had thought, up until the past few days, that I might have to miss the 2015 Relay due to a family commitment, and that thought really saddened me. But the conflict has been resolved, and I look forward to being there for all 12 hours (plus setup and teardown) in 2015.
Will you be there with me, at least for part of that time? Form a team, or join an existing team. I know cancer has touched people you love and care about, and maybe it’s touched you as an individual. This is a way you can respond. Our Relay motto is “Celebrate, Remember, Fight Back,” and we try to do all three in equal measure during a Relay event. Please think about joining us.